How To Manage Multiple Projects With Kanban Board?
If you are running a business, you must be aware of the challenges you will have to face while managing a project. This is considered one of the most complicated aspects of running a business. Even when you have a single project under your belt, you will need to make it successful through your team and PM’s effort.
But if you have already dealt with a project before, especially a knowledge work project, then you must be aware of the fact that following a traditional project management approach may not work in such a case. And you might even be wondering how to manage multiple projects. This is where Kanban can help you. Let’s go through some tricks that will help you in handling various projects with the Kanban board.
Table of Contents
Planning On Tiny Batches
This is one of those aspects of project management where both traditional and agile approaches differ a lot. You might be feeling safe just by preplanning the different aspects of your project, but you should know that things are moving quicker today in knowledge work, and this is why your needs will keep on fluctuating. This is why there is a need to plan frequently and just in time. Once the multiple projects are in action, you will have to run various loops of feedback to ensure that you are still on the right track.
Working On Prioritizing
Gone are those days when words like priority didn’t exist in project management as we used to deal with a single project at a given time. With multiple projects in hand, it has become imperative for you to prioritize with proper planning.
To prioritize, you will have to consider multiple factors like the cost of delay. This type of parameter will be beneficial if you have everything on the top of the list of priorities.
Keeping Tabs On Multiple Projects
If you are looking forward to keeping tabs on multiple projects, then one of the most important things that you will need is a clear structure to align the different plans with execution. You will have to take advantage of the Kanban board to keep tabs on different projects.
By going through the colors of the different cards, checking where is the bottleneck and what you need to do in order to get rid of it will help you in running multiple projects at once and that too without going through long lists.
Managing Capacity
Capacity management is the heart of planning when it comes down to managing multiple projects, and this is where you will need to be good. Instead of being dependent on the push tactics where team members have to wear many hats, you will have to go with the pull tactics.
In the pull tactics, the team members will start working on another task only when done with the one in hand. This is where the WIP aspect of the Kanban board will prove to be highly effective. WIP will ensure that no one in the team has too many things to deal with at a given time.
Kanban board gives a visual representation of your project, and it mainly focuses on continuous improvement while dividing giant operations into smaller tasks. This type of approach allows you to stay efficient while overdoing. Just use the tips mentioned in this blog post and make the Kanban board your firm’s star.
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