The Three Types Of Signature (Simple, Advanced, And Qualified)

To validate an administrative procedure, it is essential to affix your mark at the bottom of the documents concerned. For this, different types of electronic signatures can be used, the levels of legitimacy and security vary. The simple electronic signature is the most basic tool. By simply putting your mark on a document, you signify acceptance of its content.

This simple signature is the one with the lowest level of validity. The advanced electronic signature allows it to maximize the security and integrity of your identification thanks to a series of particular characteristics, such as the fact that it is linked uniquely to the individual thanks to the data he controls exclusively, for example.

Finally, the Qualified e-Signature offers the same guarantees as to the previous one but with an even higher level of legitimacy since its use is subject to the issuance of a certificate by a competent authority in the matter. The Qualified Electronic Signature is, therefore, the best way to protect your identity.

How Does It Work, And For what Reasons Do We Use The SEQ?

The Qualified Electronic Signature represents the safest and most advanced tool in electronic security. Like the advanced electronic signature, it uses the same security criteria. Still, it is differentiated by the need to validate the identity of the signatory upstream and that the signature key is stored in an eligible electronic creation device, such as, for example, a smart card, USB key, or badge.

Therefore, we will choose to use the SEQ to sign documents of a professional or particular nature. Still, the stakes are sufficiently high to justify the rather restrictive procedures allowing us to benefit from the tool’s security. This can concern all authentic acts, notaries, or bailiffs, for example, acts of lawyers such as company statutes or parental agreements, but also all acts producing effects in the Union because the tool is recognized in the countries. Members It can also be used to create a video identification profile.

Security And Reliability Of The SEQ

The Qualified Electronic Signature is part of profound upheaval in commercial and social practices. Indeed, with the eIDAS regulation, it is no longer necessary to obtain a certificate to validate the tool. Visual identification is sufficient. This is explained by the high level of security guaranteed by the SEQ, which will undoubtedly become a mandatory tool for carrying out most of our administrative procedures in the years to come.

This is why specialized companies, such as Electronic.EU already offers to guide you in the process of obtaining your certificate. Thanks to a particularly powerful algorithm, we can now perform the procedure very quickly and thus benefit from the universality of the SEQ. With them, the future of digital identification is opening up to you, and new possibilities will appear directly from your home.

Also Read: Solutions To Work In Secure Cloud Environments

The post What Is Qualified Electronic Signature And Why Is It Safe? appeared first on Trends Tech Blog.

Thankfully, technology has provided a way of escape in this regard also. With digital signatures, professionals can authorize and authenticate documents on the go and at a faster pace. There is no longer a need to print documents and send them from one office to another for relevant personnel to sign on them.

Everything can be done remotely as you can create a basic contract free online and share them virtually and request everyone to append their signature remotely. This makes for a safe, modern, secure, and legal alternative to signing documents compared to the traditional method of pen and paper. So, how do digital signatures help organizations that are working remotely?

Seamless And Quick Way Of Getting Jobs Done

Digital signatures can be appended by many people within seconds. There is no reason to print documents and physically send them through courier to get them signed. Individuals can create documents virtually and send links to recipients to review and sign electronically. Additionally, electronic signature platforms utilize advanced cryptographic methods to ensure integrity, non-repudiation, authenticity of electronically signed documents.

• Reduction Of Hand-to-Hand Contact

With the spread of Covid-19, the need for a contactless business environment has become something everyone clamors for. It is the reason for remote working in the first place. Digital signatures significantly reduce hand-to-hand contact. This is because there’s not a requirement to print, sign, scan, and send documents to different parties.

With an electronic signature, all that is required is for the document to be created online and the parties can sign electronically and send the document virtually without any physical contact. With this, the spread of the coronavirus is significantly reduced and people can get their jobs done effectively and efficiently.

• Eliminates Geographic And Logistics Restrictions

People can sign electronically from any part of the world, which removes the bottleneck associated with geographic and logistics boundaries. You can receive or send documents anywhere to have them signed digitally without leaving the comfort of your home or office. Digital signature makes for a secure and authentic means of signing and validating documents seamlessly.

• Ensures The Quality And Integrity Of The Original Document

If you have to print documents, append your signature manually, and scan before sending, you will realize that the quality cannot remain the same. Printing and scanning documents multiple times reduces the quality and legibility. However, a digital signature does not require that you print or scan any document.

When you create a document afresh, you can share it with relevant parties to append their signature electronically without any print work. This means the document remains as it is with no quality reduction. There will also not be any doubt about the integrity of the document.

• Easy And Simple To Sign Electronically

A digital signature does not require any experience, technical skill, devices, or hardware. The most electronic signature platform offers its services on a simple and secure web-based platform that does not require any installation. They can be accessed on desktops and mobile. This means that you can sign documents anywhere and anytime and on any device of your choice.

• It Can Be Used For Any Document

An electronic signature can be used on any kind of document and the best part is that it is legally binding. Individuals can use a digital signature on applications, resolutions permits, proxies, agreements, contracts, mandates, financial statements, insurance claims banking documents, consent forms, legal documents, tender documents, and any other documents. It is valid and tenable in the court of law.

• Reduces Physical Filing And Storage Needs

One of the major disadvantages of physical documents is the filing and storage needs. However, digital signatures significantly reduce this need. Since you do not have to print any documents, there will be no need to file and store them.

You can create a document online in PDF, Word, or image file and upload it to an online e-signature platform and send the link with special annotation where the signatures will be appended to recipients. When the recipients receive the document digitally, they sign on the documents using their finger, stylus, or mouse on their device wherever they are. After signing the document, they send the signed document back to you electronically.

• Improves Turnaround Time For Paperwork Processing

One of the hallmarks of a successful business is efficiency and effectiveness. One of the ways to achieve these is to reduce the turnaround time for every aspect of your business. With a digital signature, you can get documents signed with minutes. This significantly lowers the overall turnaround time for processing documents unlike when you have to sign documents physically, which can take days or weeks.

• They Are Eco-Friendly

If you are a supporter of the green environment, you sure will appreciate the co-friendliness of electronic signatures. They can help you save on fuel, electricity, and paper, and ultimately help in preserving the environment.

• Ease Of Organization

If you have ever had to deal with bulky documents that require filing and storing, you will agree that it is not a pleasant task. Filing and storing is one thing, when you need to find a document is a different ball game entirely. With a digital signature, you can store and manage signed documents from a centralized source. This helps in improving compliance and governance within the organization.

Conclusion

Digital signatures can significantly help businesses working remotely. We have highlighted a number of the advantages that accrue to organizations that embrace this technology. ​You get to save time when processing documents and most importantly, you can be assured that electronic signatures are legal.

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